FIJI Built for FRCS, FNPF & ROC from day one

Run your whole business from one place.

VAKA Pacific is all-in-one business software for Fiji SMEs. Quote, invoice and get paid. Take bookings and POS sales. Run payroll with PAYE and FNPF. Track every compliance due date, without a spreadsheet in sight.

Get started → See what's inside

✓ Runs on your phone, one touch away✓ Nothing to install✓ 30 days free, no card needed

hub.vakapacific.com
Bula Consulting Pte LtdFriday, 21 August
💵
Revenue
$48,260
📥
Outstanding
$9,140
🧾
Expenses
$21,375
📈
Net profit
$26,885
Money owed
📥 Debtors owe us $9,140
📤 We owe creditors $3,410
⚖️ Net position +$5,730
VAT & statutory
VAT payable (12.5%) $1,842
FNPF 8% + 8% $1,296
Last 6 months
🧾 FRCS tax invoices with your TIN 📊 VAT 12.5% dated rates 👥 FNPF 8% + 8% 💼 PAYE resident brackets 🛡️ ROC · NFA · OHS due-date radar
📲

Your whole business, on the phone in your pocket.

There is nothing to install and nothing to learn twice. Open VAKA on your phone and everything is a touch away: raise an invoice standing in the shop, take a booking on the road, ring up a sale at the counter, check who owes you while you wait, approve leave from the site. The same system, the same numbers, whether you are on a phone, a tablet or a laptop.

Our story

We built the system we couldn't find.

Like most small businesses in Fiji, we tried to go digital the obvious way, signing up to international software one piece at a time. One for the accounts. Another for staff. A spreadsheet for everything that didn't fit. Each was built for somewhere else, and not one of them knew what a TIN was, or an FNPF contribution, or an ROC annual return.

Somewhere in there we worked out what it was really costing us. Most of the week was going on the back end: chasing an invoice, rebuilding the PAYE table, hunting for a receipt. Almost none of it on the thing we started the business to do.

We were spending 80% of our time looking after the back end, and 20% on the work we came into business for.

That is how good businesses fail here. You come in as a designer, a contractor, a photographer. Someone genuinely good at their trade. Within a year you are buried in admin you were never trained for. The work rarely kills a small business. The back office does.

So we built it. Years of testing systems and working inside Fiji's business sector went into one platform that does the whole job: finance, compliance, HR, and the day-to-day management and tasks that keep the week moving. No jumping between logins. No paying for a system designed for another market that never quite fits ours.

Built in the Pacific, for the businesses that trade here, from a one-person studio to a contractor with a crew on site. You look after the work. Let VAKA look after the back end.

What most of us end up with
📊Overseas accounting app 👥HR spreadsheet 📒Booking diary 🗂️Compliance folder 🧾Invoice template 📱Notes on your phone

Six logins. None of them speak to each other. None of them know Fiji.

VAKAOne platform. One login. One set of numbers that always agree.
One system, nine modules

Everything a Fiji SME actually runs on.

Most small businesses juggle a quote book, an invoice template, a wages spreadsheet and a wall calendar of due dates. VAKA replaces all of it, and every module feeds the same set of numbers, so your dashboard is always right.

🏠

Dashboard

The whole business at a glance, updated the moment anything changes.

  • Revenue, outstanding, expenses, net profit
  • Money owed: debtors vs creditors, net position
  • Tasks, reminders and low-stock alerts
📦

Services & Bookings

Your catalogue and your job diary, with the paperwork generated for you.

  • Deposit and balance invoices raised on booking
  • Status checklist: confirmed, work done, delivered, paid
  • Assigned staff and delivery due dates
📅

Calendar

One month view with colour-coded strips so nothing collides.

  • Bookings, client reminders, tasks due, compliance dates
  • Tap any day for the full run sheet
  • Add a booking or task straight from the day
✅

Tasks

Who is doing what, by when, with proof it got done.

  • Assignee, department, priority and progress
  • Monthly or yearly recurring tasks that roll forward
  • Completion history: who signed it off and when
👤

Clients

A proper client register instead of names scattered across invoices.

  • Client codes, contacts and addresses
  • Per-client account with every linked invoice
  • Important dates that feed your calendar
🛒

Point of Sale

Sell over the counter and let the books keep themselves.

  • Tap-to-sell grid with cart and quantities
  • Cash, M-PAiSA, card or bank transfer
  • Receipt printed, stock reduced, revenue posted
💳

Finance

Quotations, invoices, receipts, expenses, debtors, creditors and statements.

  • Sequential numbering: QU-260001, INV-260001, RC-260001
  • Cost and margin on every line: the client sees the price, you see the profit
  • True PDF downloads and CSV exports for your accountant
👥

HR & Payroll

Staff records, hours and a pay run that already knows Fiji's rules.

  • PAYE on resident brackets, FNPF 8% employee + 8% employer
  • Timesheets, leave entitlements and leave register
  • Salary or hourly, with TIN and FNPF numbers on file
🛡️

Compliance

Every statutory date in one radar, sorted by what's closest.

  • FRCS: VAT, PAYE and income tax
  • FNPF contributions and ROC annual return
  • NFA fire certificate, OHS and business licence
Finance

Money in, money out, and exactly who owes what.

From the first quotation to the receipt and the debtor chase, it's one continuous trail. No re-typing, no wondering which invoice that payment was for.

  • 🧾FRCS-ready tax invoicesYour logo, trading name, TIN and ROC number laid out the way Revenue expects, on invoices, quotations, receipts and statements.
  • 🔗Quote → invoice → receiptAccept a quote and bill it, all of it or part of it. Mark an invoice paid and the receipt writes itself, linked to the invoice number.
  • 📥Debtors with real ageingCurrent, 1–30, 31–60, 61–90 and 90+ days, per client, derived live from unpaid invoices. Settle one and the debtor disappears.
  • 📤Creditors and billsTrack what you owe suppliers, part-pay against a bill, and see your net position on the dashboard.
  • 🔒Cost and margin, kept privateEnter your actual cost and a margin; the client price is calculated. Your profitability box never prints on a client document.
  • 🏛️Expenses that survive an auditA live FRCS record check while you type: supplier name, TIN, tax invoice number, date, amount, plus a warning when input VAT can't be claimed.
Bula Consulting Pte LtdLevel 2, Victoria Parade, Suva
+679 330 0000 · accounts@bula.com.fj
www.bula.com.fj

TAX INVOICE

TIN: 50-12345-0-9 · Reg. No: 12345
INV-260148
Date: 21 Aug 2026
Due: 4 Sep 2026
UNPAID
Bill to
Pacific Freight Ltd
Lot 7, Walu Bay, Suva
C-260014
DescriptionQtyUnitAmount
Monthly bookkeeping & VAT return11,200.001,200.00
Payroll processing for 14 staff2420.00840.00
ROC annual return lodgement1350.00350.00
Subtotal2,390.00
VAT @ 12.5%298.75
Total (FJD)2,688.75
Generated by VAKA PACIFIC - Business Solution for SME - www.vakapacific.com
HR & Payroll

A pay run that already speaks Fiji.

You shouldn't have to rebuild the PAYE table every year in a spreadsheet. VAKA ships with Fiji's rules loaded, and every rate stays editable, because rules change.

  • 💼PAYE on resident bracketsCalculated per employee, per pay period, from brackets you can edit in Settings when FRCS updates them.
  • 🏦FNPF 8% + 8%Employee deduction and employer contribution computed and totalled for the whole run.
  • ⏱️Timesheets to payHourly or salaried staff, hours logged, gross to net without a second system.
  • 🌴Leave that's trackedEntitlements per employee and a leave register you can actually answer questions from.
Payslip for August 2026Litia Rakuita · Operations · FNPF 1234567 · $20.00/hr
Earnings
Ordinary hours (160 @ $20.00)$3,200.00
Overtime (8 hrs @ 1.5×)$240.00
Gross pay$3,440.00
Deductions
PAYE (resident brackets)−$65.80
FNPF employee 8%−$275.20
Net pay$3,099.00
Employer cost
FNPF employer 8%$275.20
Total cost to business$3,715.20
Generated by VAKA PACIFIC - Business Solution for SME - www.vakapacific.com
Compliance

Never be the business that missed a date.

Late VAT, a lapsed fire certificate, an unfiled annual return. The penalties are avoidable and the reminders are boring. So VAKA keeps them for you, in one radar, sorted by urgency.

  • 🛡️Every obligation in one registerFRCS VAT, PAYE and income tax, FNPF, ROC annual return, NFA fire certificate, OHS and your business licence.
  • 🚨Overdue surfaces itselfAnything past due goes red on the dashboard the moment you open it, not when the letter arrives.
  • 🔁Recurring tasks that roll forwardSign off this month's filing and the next one is already on the calendar, with a record of who did it.
  • 📤Hand your accountant a clean packExpense register, income summary and an FRCS summary as CSV, plus every document as a true PDF.
🛡️Compliance radarnext 90 days
  • VAT return for July
    FRCS · monthly    4 days overdue
  • FNPF contributions
    FNPF · monthly    due in 3 days
  • PAYE remittance
    FRCS · monthly    due in 9 days
  • Business licence renewal
    Municipal council · annual    due in 34 days
  • NFA fire certificate
    National Fire Authority · annual    due in 52 days
  • ROC annual return
    Registrar of Companies    ✓ lodged 12 Jun
VAKA Time

Your crew clocks in from their own phones, at the site.

If you have staff spread across sites, shops or jobs, the hardest number to trust is hours. VAKA Time fixes that without you buying a single time clock. Your people clock in on the phone already in their pocket, and it only counts if they are actually there.

  • 📍Geofenced, so they must be on siteYou draw a boundary around each site. If someone is outside it, the clock-in will not go through. No more clocking in from the bus or from home.
  • 📱No hardware to buy or maintainNo punch cards, no fingerprint scanner to break in the heat, no machine per location. Their own phone is the time clock, on as many sites as you run.
  • 🦺A PPE check before the shift startsOn sites where it matters, staff confirm their gear before the clock will start, and the answer is kept on record. Switch it off for the businesses that do not need it.
  • ⏱️Records you can stand behindEvery clock-in is stamped with the time and the site. Forgotten clock-outs close themselves, the unpaid lunch break comes off long shifts on its own, and the weekly hour cap is applied for you.
  • 🌴Leave and overtime in the same placeStaff request leave or overtime from the phone, you approve it, and the record sits with their hours instead of on a scrap of paper.
  • 💵Hours become the pay runApproved hours flow straight into payroll with overtime at your multiplier, PAYE and FNPF, so nobody retypes a timesheet. The admin home screen even shows the wage bill ticking up while staff are on the clock.
Set up VAKA Time →
7:58▮▮ ▲ ▰
VAKA TimeMana Engineering & Construction
Toorak Site
✓ Inside the site boundary18 m from the site centre
PPE check
✓ Hard hat
✓ Hi-vis vest
✓ Safety boots
Yesterday 8h 00m  ·  This week 31h 45m
Who it's for

Set up around your line of work.

Tell VAKA what you do when you register, and the system shapes itself: a retailer gets a point of sale, a car-rental operator gets a fleet register and rental agreements, a consultant gets bookings and managed client accounts. Run more than one line? Tick more than one.

🚗

Car rental & fleet

A fleet register with daily rates, owned or managed vehicles with an automatic owner-management fee, authorised drivers with licence numbers, bonds, pick-up and return dates, plus a printable rental agreement drawn up under Fiji law, released once the booking is confirmed and paid.

🏗️

Contractors & builders

Quote by cost and margin so you know the profit before you price it, bill in stages as the job moves, and chase what you are owed. Your crew clock in on site through VAKA Time, and those hours become the pay run.

🔧

Mechanics & workshops

Book the vehicle in, record the work done and the parts used, then invoice straight from the job. Parts stock and reorder levels are tracked, and every customer keeps a service history on their client record.

🏪

Shop owners

Ring up sales on a tap-to-sell grid that issues a proper FRCS tax invoice, drops the stock and posts the takings to your books as it happens. Cash, M-PAiSA, card or bank transfer, with low-stock alerts waiting on the dashboard.

🚚

Suppliers & wholesalers

Quote by cost and margin, invoice on account, and chase what you are owed with a debtor ledger that ages by 30, 60 and 90 days. What you owe your own suppliers sits on the other side of the same dashboard.

✂️

Fashion designers & manufacturers

Cost a garment properly, with materials, labour and margin on every line, so you know the profit before the client ever sees a price. Take a deposit on a custom order, track fabric and finished stock, and invoice the balance on delivery.

🧁

Home catering, bakers & food retailers

Take orders and deposits for functions, keep a diary of what is due and when, and cost each order against its ingredients so you can see the real margin. Sell over the counter through the same set of books.

📸

Photography & events

Bookings with deposit and balance schedules, delivery due dates, assigned crew and a status checklist from confirmed to delivered, with the deposit and balance invoices raised automatically.

💼

Consultancy & services

Quote by cost and margin, convert accepted quotes into invoices, in full or in stages, and keep a clean, chaseable debtor ledger behind it.

📊

Business management

For firms who run other people's admin: managed client accounts with an agreed scope, important dates that surface on your calendar, an internal notes thread and every invoice linked back to the client.

🧩

A bit of everything

Most Fiji SMEs don't fit one box. Select every line you operate and VAKA shows the right tabs for each. One business, one login, one set of books.

The VAKA Pacific suite

Three systems. One group.

VAKA Pacific builds software for Pacific businesses that has to work here, with our tax rules, our regulators and our internet. Start with the hub and add the two that fit how you work.

🏝️

VAKA Business

The hub. All-in-one administration for the SME: finance, bookings, POS, HR and compliance.

  • Quotes, invoices, receipts, debtors
  • Bookings, calendar, tasks, clients
  • Payroll with PAYE & FNPF
  • Compliance due-date radar
hub.vakapacific.com →
⏱️

VAKA Time

The staff portal. Your crew clock in from their own phones, and only when they are actually on site.

  • Geofenced clock-in, no time clock to buy
  • Leave, overtime and HR requests
  • Policy acknowledgements on record
  • Live payroll value while staff are on the clock
time.vakapacific.com →
🛒

VAKA.POS

Point of sale for the small shop. A till that keeps the books and the tax records as it rings up the sale.

  • Tap-to-sell grid with product images and prices
  • FRCS tax-invoice receipts with your TIN
  • Stock levels per store, with low-stock alerts
  • Daily takings, cost-to-profit and CSV reports
Ask us about VAKA.POS →
Getting started

Trading on VAKA the same day.

There is no implementation project, no consultant and no server. Register the business and start issuing documents.

1

Register your business

Trading name, legal entity, TIN and ROC number, your logo and the service lines you operate. Two minutes.

2

Check your rates

VAT, PAYE brackets and FNPF are already loaded to Fiji's current rates, including the dated VAT change. Adjust anything that's specific to you.

3

Start trading

Raise a quote, take a booking, ring up a sale or run payroll. Everything you enter lands on the dashboard and in the tax figures straight away.

Try it first

Have a look around, before you tell us anything.

No form, no card, no email address. Pick the kind of business you run and we will drop you into a working VAKA loaded with realistic data for that trade, so you can see your version of it rather than a generic tour.

🛍️

Retail or shop

Ring up a sale on the point of sale, watch the stock drop and the takings post themselves to the books.

Open this demo → 🚗

Car rental & fleet

A fleet on the books, a booking with authorised drivers and a bond, and the rental agreement it prints.

Open this demo → 📸

Photography & events

A booking diary with deposits and balances, and the invoices raised off the back of them.

Open this demo → 💼

Consultancy & services

Quote by cost and margin, bill an accepted quote, then chase it through the debtor ledger.

Open this demo → 📊

Business management

Managed client accounts with an agreed scope, reminder dates and every invoice linked to the client.

Open this demo → 🩺

Medical practice

An appointment book, consultation billing and the patient records that sit behind them.

Open this demo →

Every demo is a sandbox. Change anything you like, nothing you do is saved to a real business, and nothing you enter reaches us. When you are ready, start your 30 days free.

Plans

Priced for a small business, not an enterprise.

Every plan starts with 30 days free and includes the full Fiji tax engine, cloud backup and unlimited documents. Prices are per business per month in FJD, VAT exclusive (VEP). Commit for longer and pay less.

🎁
Start with 30 days freeFull access to your whole plan. No card needed, and nothing to cancel if you walk away.
MonthlyStandardRoll on, roll off
6 monthsSave 10%Paid up front
12 monthsSave 20%Best value

Micro

Sole traders and micro businesses finding their feet.

$55VEPPer business, per month · $61.88 VAT inclusive
30 days free, then monthly. Save 10% on 6 months or 20% on 12.
  • 1 registered business service
  • HR payroll with PAYE and FNPF, for 1 employee
  • Quotations, invoices and receipts, 50 a month
  • Expense register, unlimited
  • Compliance due dates
  • Monthly financial report
  • FRCS tax invoices with your TIN and logo
  • Dashboard, Clients, Calendar and Tasks
Get started
Most Fiji SMEs

Business

A trading business with staff, stock or a booking diary.

$135VEPPer business, per month · $151.88 VAT inclusive
30 days free, then monthly. Save 10% on 6 months or 20% on 12.
  • Everything in Micro, with the limits lifted
  • 1 registered business, with up to 3 service lines
  • HR, payroll, PAYE and FNPF for 1 to 10 employees
  • Monthly payroll, FNPF and PAYE reports
  • Staff check in from their own phones, geofenced to the site, through VAKA Time included
  • Unlimited quotations, invoices and receipts
  • Monthly financial reports and income statement
  • VAT return figures and the FRCS input-tax schedule, exported ready to file
  • PAYE and FNPF remittance schedules, exported ready to file
  • Statutory summaries laid out for filing
  • Monthly HR report, plus a live on-site staff report: who is clocked in and at which site, right now
  • Task viewer and team management
  • Client management system
  • Compliance scheduling and management
  • Point of sale included for retailers, with stock control for up to 500 products
Get started

Suite

Groups running multiple businesses, or a team in the field.

Talk to usPriced on the systems and businesses you run
30 days free. Term discounts apply across every system in the group.
  • Everything in Business, with no platform limits
  • VAKA Time included, not billed as an add-on
  • VAKA.POS included, not billed as an add-on
  • Unlimited business services and employees
  • Multiple businesses under one group, one login
  • Point of sale across more than one store or location
  • Accountant filing pack: expense, income and FRCS summaries as CSV
  • Priority support, onboarding and setup from your existing records
Talk to us
Questions

The things people ask us first.

Is it really built for Fiji tax, or is it an overseas system with a currency setting?
Built for Fiji. Documents print as FRCS tax invoices with your TIN and ROC number. VAT is applied by date: 15% before 1 August 2025 and 12.5% from that date, so historical documents stay correct. Payroll runs Fiji resident PAYE brackets with FNPF at 8% employee and 8% employer, and the compliance register covers FRCS, FNPF, the Registrar of Companies, the National Fire Authority, OHS and your business licence.
How does the 30 day free trial work?
You get your whole plan for 30 days, not a cut down version. We set the workspace up with your logo, your TIN and your service lines, and the 30 days start from the day it is ready. No card is needed to begin, so there is nothing to cancel if you decide it is not for you. Anything you enter during the trial stays yours if you carry on.
What do I save by paying for 6 or 12 months?
Paying 6 months up front saves you 10%. Paying 12 months up front saves you 20%, which works out at roughly two and a half months free over the year. Monthly is still available with no commitment if you would rather roll on and off. You can start monthly and switch to a term later, and we will credit what you have already paid for that period.
Do I need to install or buy anything?
No. VAKA runs in the browser on your phone, tablet or laptop. No installation, no server, no IT contractor. Sign in and it's there.
Where does my data live, and what if I lose my phone?
Your business data works locally in your browser so the system stays quick, and it is backed up to VAKA's cloud automatically as you work, with a daily snapshot retained. Sign in from another device and your business is there. You can also export everything yourself at any time.
What happens when a rate changes?
VAT, PAYE brackets and FNPF percentages are all editable in Settings, and VAT rates are dated, so when a change is announced you enter the new rate with its start date and past documents are left exactly as they were.
Can I run more than one business?
Yes. Each business is its own workspace with its own logo, TIN, staff, documents and books, and its own sign-in. Groups running several entities can hold them all under one account.
Will my accountant be able to work with it?
That was a design goal. You can hand over an expense register, an income summary and an FRCS summary as CSV files, plus every invoice, receipt, quotation and statement as a proper PDF. The expense form also runs a live record check while you type, so the details your accountant needs are captured at the source.
Can I get my data out if I ever leave?
Yes. A full export of your business data, plus CSV exports and PDF copies of every document. Your records are yours.